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Corporate moves can be challenging, whether you are relocating a few employees or the entire business. From planning stages to finally moving into your new office, thinking of the best way to handle every stage is essential. The process of moving can be stressful, regardless of the distance. You can take various steps to curb your employees' stress and yours while moving your office. An action plan reduces business disruption and ensures a smooth move.

1. Creating a Team

Office relocations are a group effort, so assemble a moving committee and delegate tasks to each individual. Someone can check out the new office's surrounding area and present helpful information to employees moving there. The data might include a list of stores, public transportation routes, and health services.

2. Hiring a Moving Company

Corporate relocations can affect your employees. It might take the employees time to adapt to their new environment, which can reduce work productivity. You can minimize the disruptions by hiring the right moving company. They will deal with your move-in aspects and enhance efficient corporate relocation. A reputable corporate relocation company will offer you the necessary support.

Consider using movers and packers who use secure storage methods and transport valuables safely. They will also unpack your belongings and position them at the new location. Designated moving companies are experienced with transporting a wide variety of items. Hiring professional movers will ensure relocation goes smoothly and a seamless transition. The trained team will pack and move all the furniture you would like to proceed with. The movers can dispose of the items you don't want to keep on your behalf.

3. Creating an Itinerary

Another aspect of a business relocation strategy is having a timeline and sticking to it. It is crucial to communicate the moving date for your new office to the movers and moving committee. Work towards meeting the deadline and inform the employees of the last day of work before moving to the new office. Your movers will help you find ways to increase productivity during relocation.

4. Early planning

Planning can start three months in advance to develop a clear plan. Consider what to move in with, eliminate, or donate, and plan for the secure disposal of electronics, if any. Proper planning will stop hiccups and streamline the logistics. Communicate to employees early enough that the office will be relocating. Employees will familiarize themselves with public transportation routes for the new office. You can discuss with them how to deal with extra transport costs and if they can be compensated.

5. Changing Your Business Address

Change your digital and physical addresses ahead of time. Update any changes on your website to inform people of the new address that might affect their visit. Your voicemail should have a disclaimer on when the location changes, which is essential for effective communication. You also may want to give a warning if relocating a long distance away. This is also the case for hiring professional movers because you may need to specifically hire a long distance moving company for your services.

In conclusion, creating a corporate relocation budget is essential to saving your business money and time. Consider your current finances while considering whether to buy new furniture and the amount to spend on movers.

While handling your sensitive documents during an office move, know what the documents are, lock them up, and move them yourself. If the documents are bulky and not manageable to move by yourself, movers can use locked cabinets.


NowSourcing

Brian Wallace is the Founder and President of NowSourcing, an industry leading infographic design agency , based in Louisville, KY and Cincinnati, OH which works with companies that range from startups to Fortune 500s. Brian also runs #LinkedInLocal events nationwide, hosts the Next Action Podcast, and has been named a Google Small Business Advisor for 2016-Present. Follow Brian Wallace on LinkedIn as well as Twitter.

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NowSourcing

Brian Wallace is the Founder and President of NowSourcing, an industry leading infographic design agency , based in Louisville, KY and Cincinnati, OH which works with companies that range from startups to Fortune 500s. Brian also runs #LinkedInLocal events nationwide, hosts the Next Action Podcast, and has been named a Google Small Business Advisor for 2016-Present. Follow Brian Wallace on LinkedIn as well as Twitter.

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